AI automation
Your whole business, connected.
A business automation system brings your enquiries, customers, scheduling, quotes, jobs, invoices and reports into one connected system, with automation doing the routine work between them. It’s built around how your business actually runs.
What it costs: AI automation starts from £245 a month, for us to build, run and look after it. Running costs are separate and go on top. They depend on how much the system is used, for example text messages, phone numbers and call minutes, email sending, and for outreach the data and budget for finding the right businesses. We’ll tell you what to expect before anything goes live.
The problem it solves
Most growing businesses end up with information in lots of places: enquiries in one inbox, jobs in a diary, quotes in documents, invoices in another tool and customer details in someone’s head. Things get missed, work gets done twice and it’s hard to see what’s really going on.
What it can include
- Customer records (CRM). Every enquiry, customer and conversation in one place.
- Scheduling. Appointments and jobs booked, confirmed and reminded automatically.
- Quotes. Created, sent and followed up, with quote follow-up built in.
- Projects and tasks. Who is doing what, and what’s next.
- Invoicing and payments. Connected to tools such as Xero, QuickBooks and Stripe.
- Reports. Enquiries, bookings, quotes won and money in, at a glance.
- Your other automations. Missed call text back, lead follow-up, review requests and an AI voice receptionist plugged straight in.
How we build it
- Discovery. We map how work flows through your business today and where it gets stuck.
- Design. We agree what the system needs to do and the tools it will connect, using proven software where it fits rather than building everything from scratch.
- Build in stages. We deliver it a piece at a time, so you get value early and can shape what comes next.
- Training. We show you and your team how to use it.
- Support. We look after it and keep improving it as your business grows.
Who is it for?
Businesses with more moving parts: construction and trade firms with several teams, agencies, multi-site businesses and anyone who has outgrown spreadsheets and a diary. It’s scoped for each business, so it’s a project rather than an off-the-shelf package.
Helpful guides
Get in touch
The quickest way to start is a free website check or a call. You can also ring us on 07704 096106 or email contact@ggscaled.com.
Frequently asked questions
Do I have to replace all my software?
No. We keep what works and connect it. Where something is missing, we use proven tools rather than building everything new.
Does it work with Xero or QuickBooks?
Yes. Both can be connected, along with Google Workspace, Slack and Stripe.
How long does it take?
It depends on the size of the business. We build in stages, so the first parts are working early.
Can we start small?
Yes. Many businesses start with one automation, such as lead follow-up, and grow into a full system.
Work with us
Ready to scale?
Bespoke websites, Shopify stores, SEO, Meta & Google ads and email automation, planned together by one team, for businesses across Lancashire, the Ribble Valley and the rest of the UK.